A. BACKGROUND 

Mongolia received a credit from the International Development Association (IDA) for the Strengthening Fiscal and Financial Stability (SFFS) Project. The SFFS Project's Objective is designed to improve fiscal policy and sustainability in a mineral-based economy, protect the poor and vulnerable, and restore confidence in the financial sector. The Project is organized into five components: (i) Strengthening Macroeconomic and Fiscal Management; (ii) Improving the Efficiency of Public Financial Management; (iii) Enhancing Financial Sector Stability; (iv) Strengthening the Social Protection System; (v) Project Management and Monitoring. The objectives are to Strengthening fiscal responsibility and implementing relevant policy measures, improving fiscal discipline, strengthening the resiliency of the banking system, improving public expenditure quality in social protection, providing support for Project implementation, coordination, monitoring, and evaluation, including, among others, audit arrangements, reporting requirements, procurement, and financial management activities respectively. For more details, please refer to the Project Appraisal Document Report No. PAD2269.

The World Bank (WB) and the EU has also been implementing a Trust Fund-financed project called Strengthening Governance in Mongolia (SGM) (TF) aimed to support the efforts of the Government of Mongolia (GoM) to improve fiscal discipline, public financial management (PFM), and transparency and accountability processes for strengthened governance in the public sector in Mongolia. This project complements the WB-financed Strengthening Fiscal and Financial Stability (SFFS) Project in supporting the ongoing government reforms in PFM and governance in the public sector. 

This TF, through both Recipient Executed (RE) and Bank Executed (BE) interventions, serves two main purposes. Firstly, it complements and expands the ongoing technical assistance the WB is providing through the Strengthening Fiscal and Financial Stability (SFFS) Project. Secondly, this TF supports the GoM in advancing the current efforts toward increasing transparency, participation and accountability in fiscal matters as well as in strengthening its capacity to deal with non-technical drivers of the reform process that prevent state agencies from implementing policies and regulations as intended.

The Project Implementation Unit (PIU) 's main objective is to provide timely and practical support to both of the above-mentioned projects. The PIU is be responsible for: (a) project management and coordination, procurement, including all contracting for purchases and the hiring consultants; (b) project monitoring, reporting, and evaluation; (c) the contractual relationship with the IDA; (d) financial management including record keeping, financial management reports, the Designated Accounts, and disbursements.

B. OBJECTIVE OF THE ASSIGNMENT

The main objective of the consultancy is to support the PIU in project procurement data management to keep all the relevant data and files up-to-date and accurately in the World Bank’s STEP system and other relevant systems, as well as in the Project files for archiving purposes in order to prepare for the Projects’ completion. He/she will be working under the direct supervision of the Procurement Specialists and will be responsible for improving the documentation of the procurement transactions, recording of transactions, and filing processes in STEP system as per the World Bank’s procurement policies and procedures. 

C. SCOPE OF WORK

Key responsibilities of this assignment will include, but not be limited to, the following:

• Assist in preparing and updating as needed the Procurement Plans of the SFFS and SGM projects;
• Assist in reviewing and cleaning-up the existing files and records, taking into account the findings of the latest procurement post review by the World Bank and the World Bank’s procurement policies and procedures;
• Assist in filing and recording new procurement activities in line with World Bank procurement policies and procedures;
• Use the STEP system for conducting and recording day-to-day procurement activities under the Projects; 
• Assist in maintaining all procurement records in STEP system up-to-date;
• Assist in checking the completeness of all procurement bidding documents based on the World Bank's sample documents, including for Goods, Non-consulting and Consulting before proceeding with the procurement process and in improving their recording in the system;
• Assist in filing and recording the project financial and procurement data and documents into the Ministry of Finance (MOF)’s ODAMIS system; 
• Assist in filing and recording the project financial and procurement data and documents into the Ministry of Finance (MOF)’s Shilen Dans/Glass Account system; 
• Assist in monitoring and ensuring all the Project payments are registered by the suppliers and consultants in the www.ebarimt.mn VAT system;
• Maintain project data, project files, records, as well as incoming and outgoing documents including e-archiving of the projects’ financial and procurement documents;
• Assist with interpretation, translation of the related documents and disseminate information; and
• Such other tasks as requested by the Project Coordinator and other officials.

D. DELIVERABLES

The Consultant shall provide brief monthly reports on the listed tasks in the Section C. Scope of work. 

E. CONSULTANT'S QUALIFICATIONS / SELECTION CRITERIA

Education: A suitable candidate should have a university degree in relevant field: Business Administration or any other appropriate fields;

Experience: Incumbent should have at least 5 years working experience in the field of database management; Knowledge and experience of working with the World Bank procurement system STEP will be an asset; 

Language skills: Candidate should be fluent in Mongolian and English and have strong writing and speaking skills in both languages.  

Computer literacy: be proficient in PC-based applications such as Word, Excel, and data management, and have excellent skills and knowledge on web-based applications, web research and navigation skills.

Other: 

• A3 certification of the Public Procurement Law and data management certifications;
• High professional and personal integrity, and excellent communication and interpersonal skills with the ability to collaborate effectively with the relevant stakeholders and implementing agencies; 
• Ability to function independently and collaboratively in a team environment; and
• Organizational skills with the ability to handle multiple assignments and to work overtime when needed.

E. SUPERVISION AND REPORTING

The incumbent will report directly to the Project Coordinator in the PIU and will work on a day-to-day basis with the officials appointed by the Project Coordinator on technical matters related to each component implementation. The Project Coordinator will also provide inputs to the evaluation of the Consultant's performance to the Project Director.

F. CONTRACT DURATION

The assignment for above position will commenced in March 2021. Total inputs required for undertaking above tasks are 10 months on a full-time basis with a possible extension, based on business needs and satisfactory performance.  

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