Урилгын дугаар: | B22/CS/012 |
Захиалагч: | Сангийн яам |
Зарын төрөл: | Зөвлөх үйлчилгээ |
Зарласан огноо: | 2018.11.26 |
Дуусах огноо: | 2018.12.10 17:00:00 |
Mongolia received a credit from the International Development
Association (IDA) for the Strengthening Fiscal and Financial Stability
Project (SFFSP). The objective of the SFFSP is to contribute to the
Government of Mongolia’s efforts to strengthen fiscal and financial
stability and improve the quality of expenditure management. The project
is designed with five components: (i) Strengthening Macroeconomic and
Fiscal Management; (ii) Improving the Efficiency of Public Financial
Management; (iii) Enhancing Financial Sector Stability; (iv)
Strengthening the Social Protection System; (v) Project Management and
Monitoring. The objectives are to strengthen fiscal responsibility and
implement the relevant policy measures; improve fiscal discipline;
strengthen the resiliency of the banking system; improve public
expenditure quality in social protection; and provide support for
Project implementation, coordination, monitoring and evaluation,
including, inter alia, audit arrangements, reporting requirements,
procurement and financial management activities, respectively. For more
details, please refer to the Project Appraisal Document Report No.
PAD2269 .
Subcomponent B2 of the project aims to increase budget
comprehensiveness and transparency through better control, reporting and
expansion of the government’s integrated financial management
information capabilities.
Free Balance software, as the Government’s
Financial Management Information System (GFMIS) i.e. the treasury
system, was deployed in 2005 and it has been primarily focused on
enabling quick settlement of payments and producing budget execution
reports. The Ministry of Finance (MOF) has been upgrading the GFMIS to
the latest web-based Free Balance Version 7 (FB v7) and this upgraded
version provides the commitment control and obligation control
functions. Going forward, there is an increasing need to use the system
to perform reconciliation and consolidation of budget execution reports.
In particular, there is a necessity to further develop the system as a
source of integrated information for preparing the Government’s
Consolidated Financial Statements (on the accrual basis) along with the
consolidated budget execution reports (on the cash basis) and to
operationalize the system’s commitment and financial obligation
functions for improving the transparency and accountability of public
spending.
A. OBJECTIVE OF THE ASSIGNMENT
The objective
of the assignment is to assist the Treasury Department of the Ministry
of Finance (TD, MOF) in implementing a commitment control system through
the GFMIS FBv7 toward improving fiscal discipline and efficiency of
government financial resources. During this assignment, the consultant
will provide functional support to developing a commitment control
system through the GFMIS FBv7 and commence pilots of the commitment
control function of the GFMIS FBv7 at selected aimags and line
ministries.
B. SCOPE OF WORK
The consultant will perform tasks including, but not limited to, the following and under supervision of the team leader:
Task 1. Provide
functional support to conducting research and analysis for establishing
a commitment control system through the GFMIS FBv7, and to developing
the related guidance for implementation:
1.1. Examine the
archived files of warrants and payment requests of selected budget
entities in order to review the previous practice of exercising the
commitment control function through the GFMIS and define the economic
classifications, for which to set up the criteria;
1.2. Analyze
the previous guidance that tried to establish a commitment control
process within the GFMIS FB v6.5 and assess its feasibility within the
FB v7;
1.3. Provide support in developing a draft of the
required amendments to the Government resolution on the Treasury
operations and the related regulations approved by the Minister of
Finance;
1.4. Assist in analyzing the reporting templates in
the commitment control and obligation modules of the GFMIS FB v7 and in
modifying the reporting templates to tailor to the needs;
1.5. Test the revised reporting templates using data collected through the GFMIS;
1.6. Provide support to developing a reporting template by economic and
functional classifications for generating expected expenditures reports
from the GFMIS FB v7;
1.7. Support development of a bridging
table for generating commitment and obligation reports from the GFMIS FB
v7 in accordance with the cash management model;
1.8. Assist
in developing a user guide for the commitment control function of GFMIS
FBv7 for end-users of all levels of treasury and budget entities;
1.9. Assist in preparing training materials (in video and printed
forms) covering the commitment control system procedures for all levels
of treasury units and budget entities; and
1.10. Assist in conducting training for local treasuries and budget entities.
Task 2. Conduct pilots on using the commitment and obligation control functions in selected aimags and line ministries:
2.1 Provide support to the daily operations of the pilots to the end-users at piloting entities;
2.2 Act as a key technical person to interact with end-users of piloting entities;
2.3 Identify, report and test solutions to bugs and errors, if any, in
the system during the pilots of the commitment control function in
collaboration with end-users at aimags and ministries;
2.4 Provide assistance in preparing weekly expected expenditures reports using the records in the obligation module;
2.5 Provide assistance in preparing monthly expected expenditure
reports and monthly allotment schedules of the budget entities using the
records in the commitment control module;
2.6 Assist in
importing data into the cash forecasting model, generating weekly and
monthly projections, and analyzing data for cash forecasting;
2.7 Provide technical support for analyzing data for cash forecasting and related issues; and
2.8 Review and submit weekly progress reports of the pilots by each aimag and line ministry.
Task 3. Provide
support in the approval process of the drafts documents and in
conducting the pilots through carrying out the following activities in
collaboration with the TD, MOF:
3.1 Assist in organizing
discussions and consultations on the draft documents among specialists
in the field and relevant stakeholders;
3.2 Provide support on
technical issues as well as on translation/interpretation when needed to
the TD and the international expert;
3.3 Assist the TD in organizing periodic meetings between piloting entities to coordinate the planned work;
3.4 Complete the assigned tasks in compliance with the approved
Contract Implementation Plan (CIP) including being responsible for
assisting in preparing and circulating the agenda and other
communication and recording of the meetings; and
3.5 Respond
to the related ad hoc consultations carried out by TD, MOF and perform
any other tasks as reasonably assigned by MOF.
C. CONSULTANT’S QUALIFICATIONS/SHORTLISTING CRITERIA
Education:
The suitable candidate should have a bachelor’s degree in a relevant
field: public finance, economics, finance and/or public/business
administration;
Experience: The incumbent should have at
least one (1) year of relevant professional experience in central
and/or local budget management. Knowledge of technical terms of finance
and budget would be an advantage;
Language skills: Fluent written and spoken skills in English and Mongolian.
Other skills:
a. Excellent interpersonal skills with the ability to function effectively and collaboratively in a team environment;
b. Be proficient in PC-based applications such as Word, Excel and data
management, and have excellent web research and navigation skills;
c. Familiarity with IT system particularly, with the fiscal management information systems is plus; and
d. Be able to work overtime if required.
D. SUPERVISION AND REPORTING
• The consultant will work in close cooperation with national consultants and under the supervision of the team leader.
• The consultant will also work closely with the respective officials
of line ministries and central and local budget entities.
•
The consultant will be required to carry out his/her tasks in line with
the approved CIP which will serve as a basis for measuring progress on
desired outcomes and goals for the entire consultancy service.
• The consultant will prepare monthly progress reports detailing the
achievements and impediments in executing the entire CIP effectively.
These progress reports will be discussed with the Director-General of
the TD.
E. CONTRACT DURATION
The consultancy is
expected to commence in December 2018. The duration of the assignment is
12 months on a full-time basis. The consultant will be selected in
accordance with the World Bank’s Procurement Regulations for IPF
Borrowers (July 2016).
If you possess the above qualifications, please submit following documents:
1. Cover letter indicating why she/he considers her/himself suitable for the position,
2. Detailed CV highlighting relevant skills/experience,
3. Copy of diplomas or certificates and,
4. 2 reference letters from previous last two employers no later than 17:00, December 10, 2018.
The
submitted documents will not be returned to the applicants. Please note
that incomplete applications would not be considered for evaluation.
Only selected candidates will be contacted. Candidates can be
interviewed. Detailed terms of reference can be requested from
procurement@sffs.mn Contact address: Attn: Ms.Bayarmaa, Procurement
Specialist, Strengthening Fiscal and Financial Stability Project
Room #204, Negdsen undestnii 8/2, 4th khoroo, Chingeltei District, Ulaanbaatar, Mongolia; Tel: 70120582
70120582