Төсвийн байгууллагуудын санхүүгийн гүйлгээг цахимаар гүйцэтгэх боломжийг бүрдүүлэх Төрийн сангийн порталыг хөгжүүлэх, хэрэгжүүлэхэд функциональ дэмжлэг үзүүлэх дотоодын (ахлах) зөвлөх сонгон шалгаруулна
Урилгын дугаар: 212/CS/010
Захиалагч: Сангийн яам
Зарын төрөл: Зөвлөх үйлчилгээ
Зарласан огноо: 2022-04-11
Дуусах огноо: 2022-04-18 15:00:00  

Зарын урилга

A. BACKGROUND

The World Bank (WB) and the EU have been implementing a Trust Fund-financed project called Strengthening Governance in Mongolia (SGM) (TF) aimed to support the efforts of the Government of Mongolia (GM) to improve fiscal discipline, public financial management (PFM), and transparency and accountability processes for strengthened governance in the public sector in Mongolia. This project complements the WB-financed Strengthening Fiscal and Financial Stability (SFFS) Project in supporting the ongoing government reforms in PFM and governance in the public sector. 

This TF, through both Recipient Executed (RE) and Bank Executed (BE) interventions, serves two main purposes. Firstly, it complements and expands the ongoing technical assistance the WB is providing through the Strengthening Fiscal and Financial Stability (SFFS) Project. Secondly, this TF supports the GoM in advancing the current efforts toward increasing transparency, participation, and accountability in fiscal matters as well as in strengthening its capacity to deal with non-technical drivers of the reform process that prevent state agencies from implementing policies and regulations as intended.

Specifically, Component 2 of the TF focuses primarily on supporting the specific needs of the GOM to establish sound fiscal discipline, to improve expenditure management by strengthening the budget credibility, to establish the foundations for medium-term budgeting, and to re-orient public investment to strategic projects linked to the diversification of the economy. Five priority areas constitute the core of the component: (i) development and implementation of public financial management (PFM) reform strategy and inter-agency coordination; (ii) strengthening budget preparation and execution towards results-based medium-term budgeting; (iii) improving budget reporting and transparency by increasing the comprehensiveness of fiscal and financial information and reporting; (iv) improving the management of contingent liabilities, through improving the existing governance framework for recognizing, managing, and disclosing contingent liabilities; and (v) strengthening public investment management, through the development and implementation of mechanisms for prioritizing capital project proposals and cost-benefit analysis.

As per the above-mentioned Government’s PFM strategy and action plan for 2020-2023, (under budget revenue and expenditure matters), the GFMIS’s functions should be improved and integrated with other related systems. To achieve this goal, the Treasury Department (TD) of the Ministry of Finance (MOF), with support from the SFFS Project, contracted with Freebalance Ltd to implement commitment control and a web service extension to the GFMIS. Yet the possibility of providing all spending units with access to the system remains to be limited while the TD maintains more than twenty thousand accounts for more than four thousand six hundred budget entities through the units located in each soum and aimag. Moreover, the Government maintains bank accounts at commercial banks to quickly and timely provide some government services such as social security, revenue collection and petty cash needs of budget entities. However, legislative arrangements, rules in effect, and regulations governing the opening/closure of accounts at commercial banks for the Government and budget entities have resulted in difficulties in practice when opening, closing, managing, monitoring, and reporting on these accounts. This creates a discrepancy between central bank and commercial banks data that is challenging for the TD to reconcile. 

Against the background above, in an effort to increase the coverage of the accounts in the use of the FMIS and to enable the TD to integrate subsystems with the GFMIS and improve the unified coding system for further reporting, which will allow data exchanges with line ministries and the National Statistics Office, a Treasury Portal system is to be developed. Also, developing the Portal System would help bring together the TD’s efforts toward electronic exchanges of financial transactions for budget entities particularly regarding enabling interlinked systems with paperless transactions, digital signature approval, and implementation of subsystems that allow data exchanges with other government agencies such as the tax office, procurement agency, and the Civil Service Council. Also, to manage all commercial bank accounts on a daily basis, developing a Bank Account Management, Monitoring and Reporting System as a module of the Treasury Portal for Government banks accounts would improve transparency and coordination tax offices, local treasury units, and line ministries for better management.

The IT Center (ITC) of the Custom, Taxation and Finance (hereinafter, the developer), a State-Owned Enterprise was established under the MOF in 2015 and has since developed several systems for the MOF. The MOF has assigned the task of developing the Treasury Portal system to the ITC and with support of national consultants, and development has begun with three modules.

During the Treasury Portal system development, piloting and initial stages of implementation, a dedicated team’s support and assistance will be critical until the full ownership of the system is transferred to the MOF. The desired Treasury Portal support team is expected to comprise of 6 consultants in total including a team leader, a senior functional consultant, an IT/technical consultant, functional consultants (2) in charge of budget entities and local treasury units, and a junior functional consultant to provide technical and functional support from the MOF’s side for the development, piloting and implementing the Treasury Portal System.

B. OBJECTIVE OF THE ASSIGNMENT

The objective of the assignment is to assist the Treasury Department of the Ministry of Finance (TD, MOF)  in the process leading up to the implementation and rollout of the Treasury Portal system, which is to bring Treasury services to a new level through improved automation and digitization. 

C. SCOPE OF WORK

During this assignment, as a member of the Portal team, the senior functional consultant will provide technical support and advice in the implementation, testing, and deployment of the system, and offer technical options/resolutions upon careful analysis of the associated risks and benefits. However, due to the unique and collaborative nature of the assignment, each team member’s scope of work cannot be defined separately but rather specific inputs from the Treasury Portal team members are identified and marked for each of the detailed tasks.

Key responsibilities under this assignment will include, but not be limited to, the following tasks:

Task 1: Preparation and system development:

1.1 In consultation with TD officials and the World Bank Task Team, prepare and update the user requirement document as needed including additional budget allocation for the Treasury Portal and get approval from the MOF authorities (it should be noted that the process of updating and refining the user requirements may impact on the definition and sequencing of all subsequent tasks and deliverables in this terms of reference);

1.2 Ensure smooth development and functioning of modules as per the approved user requirement document;

1.3 Provide technical support to completing the API to receive budget authorization and allotment from the GFMIS V7 to the Treasury Portal;

1.4 Ensure adequate identification of the interface requirements of the Treasury Portal system with the tax system (TAIS) and Central Addressing Module (CAM) system of the Bank of Mongolia for all registered vendors, as well as matching of vendor information with the GFMIS data;

1.5 Oversee functionality of the Treasury Portal interfaces with other systems;

1.6 Support the development of the government’s bank account registration module; and

1.7 Act as key persons to interact with the developer, the ITC, regarding the system development issues.

Task 2: Recommendations on legal documents to enable rollout of the Treasury Portal system:

2.1 Review the legal framework with a view to enabling the implementation of the Treasury Portal system, and oversee the process towards approval of the needed legal documents;

2.2 Analyze the Treasury operation in connection with the Treasury Portal system implementation and provide advice regarding change management aspects;

2.3 Provide support to renewing the Government resolution on the Treasury operations and other related regulations to be approved by the Finance Minister; and

2.4 Assist in promoting the approved regulation and guidance documents to all treasuries and budget governors and accountants for effective implementation.

Task 3: System piloting at selected treasury units and budget entities:

3.1 Revise the detailed work plan to carry out pilots at selected local treasury units and budget entities as the Treasury Portal development progresses;

3.2 Ensure the pilot test is completed in accordance with the approved implementation plan;

3.3 Act as key persons to interact with Treasury end-users to provide the necessary training for utilizing the system;

3.4 Provide daily support in the system operation to end-users at selected treasury unit and pilot entities;

3.5 Identify and report system bugs and errors in the system, if any, during the pilot in collaboration with end-users; and

3.6 Prepare a draft user guidance for the Treasury Portal and a draft online end-user manual.

Task 4: Training and rollout of the Treasury Portal:

4.1 Prepare and update a draft training plan to support rollout of the Treasury Portal;

4.2 Prepare training materials to support implementation of the Treasury Portal at all levels of treasury units and budget entities including training contents to be made available in the LMS;

4.3 Prepare and conduct end-user training nationwide in accordance with the approved training plan; 

4.4 Revise and oversee the implementation plan detailing the systematic rollout of the solution in accordance with the government’s PFM action plan;

4.5 Identify critical issues hindering the Treasury Portal implementation and offer technical and operational solutions for resolution upon careful analysis of their associated risks and benefits;

4.6 Provide support to the PIU on issues regarding procurement of the relevant hardware for the Treasury Portal and its delivery;

4.7 Identify and report bugs and errors, if any, in the system during the initial stages of rollout in collaboration with end-users; and

4.8 Act as key functional/technical resource persons to interact with Treasury units.

Task 5: Ownership transfer to the Ministry of Finance:

5.1 Prepare functional operations guide or manual for the MoF TD specialists as functional administrators on the daily system operation; 

5.2 Identify and obtain approval for the system administration team within the MOF, which will be responsible for the Treasury Portal system administration and operations upon transfer of the system ownership to the MOF; and

5.3 Undertake capacity building and other change management activities to ensure effective transfer of ownership, such that operation of the Treasury Portal System becomes a “business as usual” activity for Treasury staff.

Task 6: Project monitoring and reporting:

6.1 Monitor project implementation progress and prepare progress and other project-related reports;

6.2 Liaise and manage relations with the developer;

6.3 Report on a regular basis and when required on the status and issues regarding the system development and implementation to the TD and the PIU; 

6.4 Compile, maintain and archive documents related to the Treasury Portal project; and

6.5 Undertake such other tasks related to the system as reasonably requested and/or assigned by TD and PIU.

D. DELIVERABLES

Task 1: Preparation and system development:

1.1 Approved documents including the revised user requirement of the Treasury Portal system;

1.2 All evidence documents related to development and functioning of the system modules as per the approved user requirement documents;

1.3 All documents and materials evidencing completion of the Treasury Portal interface with the GFMIS V7, the tax system (TAIS) and the accounting software used by the budget entities;

1.4 Results and reports of testing conducted before piloting of the Treasury Portal;

1.5 System logo designed and delivered to the developer;

1.6 Evidence on the smooth functioning of the Treasury Portal interfaces with the accounting software used by the budget entities; and

1.7 All evidence documents related to the development of the government’s bank account registration module.

Task 2: Recommendations on legal documents to enable rollout of the Treasury Portal system:

2.1 An analysis report on the Treasury operation in light of the Treasury Portal system implementation; and

2.2 Drafts documents prepared towards renewing the Treasury operations and the related regulations to be approved by the Minister of Finance.

Task 3: System piloting at selected treasury and budget entities:

3.1 A completion report on the system piloting at selected treasury units and budget entities; and

3.2 Evidence on system bugs and errors identified and reported in the system during testing and pilot.

Task 4: Training and rollout of the Treasury Portal:

4.1 Approved training plan;

4.2 Evidence of end-user’s training conducted and materials used in accordance with the approved training plan;

4.3 Finalized set of training materials related to the implementation of the Treasury Portal at all levels of treasury units and budget entities;

4.4 Related contents and training materials developed for the Learning Management System; 

4.5 The implementation and rollout plan detailing the systematic rollout of the portal system;

4.6 Report on successful completion of the Treasury Portal server, hardware and software procurement and their delivery to the service provider; and

4.7 Evidence on bugs and errors identified and reported in the system during implementation.

Task 5: Ownership transfer to the Ministry of Finance:

5.1 Evidence on the transfer of ownership of the Treasury Portal (system administration) to the Ministry of Finance together with all the related documents including a fully executed training plan and materials.

Task 6: Project monitoring and reporting:

6.1 Monthly progress other project-related reports on the portal project submitted to the Client and the SGM PIU; and

6.2 Documents on the Treasury Portal system compiled, archived, and handed over to the TD.

E. CONSULTANT’S QUALIFICATIONS/ SELECTION CRITERIA

Education: A suitable candidate should have a bachelor’s degree or equivalent in business administration, finance and accounting or a related field and possess a professional ACCA/CPA/CIMA qualification; 

Experience:  Incumbent should have at least six (6) years of relevant professional experiences in professional experience in public finance including the following; 

  • Proven knowledge of the International Public Sector Accounting Standards (IPSAS) and the International Financial Reporting Standards (IFRS);
  • Previous experience in a similar capacity of working with Government Financial Management systems is required; 
  • Previous professional experiences in system integration and project management is required; 
  • Experience in PFM system review and improvement of functional requirements, including accounting, consolidation of financial statements, and reporting would be an advantage; and
  • Experience in Project Management including Project Development, Project Planning, Project Implementation, and Project Risk Management;

Language skills:  Fluent written and spoken skills in both English and Mongolian;

Other skills: 

  • Excellent interpersonal skills with the ability to function effectively and collaboratively in a team environment;
  • Be able to process documentation;
  • Be able to work overtime if required; and
  • Be proficient in PC-based applications such as Word, Excel and data management, and have excellent web research and navigation skills.

F. SUPERVISION AND REPORTING 

The consultant will report directly to the Director-General of the TD, MOF, who will meet regularly with the consultant to review progress with the work program and to resolve any outstanding issues. The Client may also appoint officials to monitor the contract implementation. Appointed MOF officials will be responsible for the coordination of activities under the Contract. 

The consultant will be required to carry out his/her tasks in line with the approved WP which will serve as a basis for measuring progress on desired outcomes and goals for the entire consultancy service.

The consultant will prepare monthly progress reports detailing the achievements and impediments in executing the entire WP effectively. These progress reports will be discussed with the Director General of the TD.

G. CONTRACT DURATION 

The consultancy is expected to commence in April 2022 with a total duration of 10 months with a possible extension period, subject to business needs and satisfactory performance.  

H. INSTITUTIONAL ARRANGEMENTS

The MOF will provide office space for the consultant and s/he  is expected to bring computer equipment. During workshops and training, the client will provide the venue, projectors, etc. 

The consultant will work on a day-to-day basis with the ITC team on the system development matters related to the assignment and also work closely with respective officials of central and local budget entities. 

The Consultant will have access to all the necessary data/information that the MOF could provide for this assignment. All information provided to the consultant will be regarded as confidential and information shall not be shared with any outside individuals or organizations.

If you possess the above qualifications, please submit the following documents via email to procurement_sgm@sffs.mn:

    1. Cover letter indicating why she/he considers her/himself suitable for the position.

    2. Detailed CV highlighting relevant skills/experience.

    3. Copy of diplomas or certificates; and,

    4. 2 reference letters from the previous last two employers no later than 15:00, April 18, 2022.

The submitted documents will not be returned to the applicants. Please be noted that incomplete applications would not be considered for evaluation. Only selected candidate will be contacted.

Consultant will be selected in accordance with the Individual Consultant Selection method set out in the Procurement Regulations: The following is the link to the World Bank’s website: https://policies.worldbank.org/sites/ppf3/PPFDocuments/Forms/DispPage.aspx?docid=083b3f94-a932-4395-a410-834f8bc14f8c

Address for submission of Expression of Interest: Attention to Ms.Oyunyam.M, Procurement Specialist, Strengthening Governance in Mongolia Project, Address: Room #204, Negdsen undestnii 8/2, 4th khoroo, Chingeltei District, Ulaanbaatar, Mongolia. Tel: 70120582 or via email to: procurement_sgm@sffs.mn

Холбоо барих

70120582

Хавсралт

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