Procurement specialist of the Project implementing unit (EXTENDED)
Reference: 3/CS/004
Client: Project Implementing Unit
Category: Consultancy Service
Advertised: 2022-01-31
Deadline: 2022-02-07 15:00:00  

Ad Invitation

A. BACKGROUND

The World Bank (WB) and the EU are implanting a Trust Fund-financed project called Strengthening Governance in Mongolia (SGM) (TF) aimed to support the efforts of the Government of Mongolia (GoM) to improve fiscal discipline, public financial management (PFM), and transparency and accountability processes for strengthened governance in the public sector in Mongolia. This project will complement the WB-financed Strengthening Fiscal and Financial Stability (SFFS) Project in supporting the ongoing government reforms in PFM and governance in the public sector. 

This TF, through both Recipient Executed (RE) and Bank Executed (BE) interventions, serves two main purposes. Firstly, it helps complement and expand the ongoing technical assistance the WB is providing through the Strengthening Fiscal and Financial Stability (SFFS) Project. Secondly, this TF supports the GoM in advancing the current efforts toward increasing transparency, participation, and accountability in fiscal matters as well as in strengthening its capacity to deal with non-technical drivers of the reform process that prevent state agencies from implementing policies and regulations as intended.

Component 3 of the RE TF focuses primarily on providing technical and operational support for Project implementation, coordination, monitoring, and evaluation, including, inter alia, audit arrangements, reporting requirements, procurement, and financial management activities.

B. OBJECTIVE OF THE ASSIGNMENT 

The Procurement Specialist will help to ensure all procurement activities and documents are in line with the WB procurement policies and procedures. He/she will be responsible for preparing all procurement bid documents, evaluating, awarding contracts, and supervising the implementation. 

C. SCOPE OF WORK

Key responsibilities of the procurement specialist include supporting “inter alia” the following activities:

  1. Prepare, update and monitor implementation of the Work Plan and Procurement Plan of the SGMP and the SFFSP ;
  2. Prepare bidding documents for SGMP and SFFSP on the basis of the World Bank’s sample documents;
  3. Ensure that all procurement activities are carried out in accordance with the respective provisions in the Grant  Agreement of the SGM and the Financing Agreement of the SFFSand the World Bank’s procurement guidelines;
  4. Prepare, monitor, and update regularly procurement management reports for the SGMP and SFFSP;
  5. Provide procurement training to staff of the MoF and other relevant implementing agencies;
  6. Assist with interpretation, translation of the related documents and disseminate information;
  7. Maintain project files, and record incoming and outgoing documents according to the formats provided by the MOF;
  8. Prepare, submit and update the project Procurement Plan through the STEP system and upload all the necessary documents to the system timely and regularly; (https://step.worldbank.org/)
  9. In accordance with the Glass Accounts Law, upload all the required monthly, quarterly and annual Procurement Management Report, Procurement Plan and other relevant information to the Glass Account Portal in a timely manner (http://shilendans.gov.mn/);  
  10. File and maintain all contracts and supporting documents; 
  11. Procurement specialist will help with the preparation of the final reports that need to be prepared at the time of closing the project; 
  12. Procurement specialist will ensure that information sustaining all procurement transactions, the problems encountered; as well as other related  information and data are well documented and serve as the basis for the Implementation Completion Report to be prepared once the projects are formally closed; 
  13. The Procurement Specialist will coordinate the work on a daily basis with the Procurement Specialist of the SFFP and will report to the Project Coordinator; and
  14. Carry out such other tasks as reasonably assigned and/or delegated by the Project Coordinator.

D. DELIVERABLES

The consultant shall prepare annual plans detailing the activities to be conducted as per the list of tasks included in Section C. Scope of Work of these TOR and provide brief reports detailing progress as well as full completion of the detailed tasks under this consultancy. 

E. CONSULTANT’S QUALIFICATIONS/SELECTION CRITERIA

Education: A suitable candidate should have an university degree in a relevant field: Finance, Accounting, Business Administration, or any other relevant field; 

Experience: Incumbent should have 3 years or more professional experience and at least 1 year of direct relevant professional experience in procurement; 

Language skills: Candidate should be fluent in Mongolian and English and have strong writing and speaking skills in both languages; 

Computer literacy: MS Office proficiency such as Word, Excel, PowerPoint, and have excellent web research and navigation skills; 

Other: 

  • The candidate shall have high professional and personal integrity, and excellent communication and interpersonal skills with the ability to collaborate effectively with the relevant stakeholders and implementing agencies; 
  • Ability to function independently and collaboratively in a team environment;
  • Organizational skills with the ability to handle multiple assignments and ability to work overtime.

F. SUPERVISION AND REPORTING

The incumbent will report directly to the PIU Project Coordinator and will work on a day-to-day basis with the officials appointed by the PIU Project Coordinator on technical matters related to each component implementation. The PIU Project Coordinator will also provide input to the evaluation of the consultant’s performance, to the Project Director.

G. CONTRACT DURATION

The assignment is expected to commence in February 2022 and the total duration of the consultancy service is estimated to be 13 months until February 28, 2023 with a possible extension period based on satisfactory performance. 

H. INSTITUTIONAL ARRANGEMENTS

The Client will provide office space and will work with the Consultant on a day-to-day basis. The consultant shall be provided with all the necessary data and information to perform the tasks specified in Section C. All information provided to the Consultant will be regarded as confidential and information shall not be shared with any outside individuals or organizations without the Client’s prior consent.

If you possess the above qualifications, please submit the following documents via email to procurement_sgm@sffs.mn:

    1. Cover letter indicating why she/he considers her/himself suitable for the position.

    2. Detailed CV highlighting relevant skills/experience.

    3. Copy of diplomas or certificates; and,

    4. 2 reference letters from the previous last two employers no later than 15:00, February 07, 2022.

The submitted documents will not be returned to the applicants. Please be noted that incomplete applications would not be considered for evaluation. Only selected candidate will be contacted.

Consultant will be selected in accordance with the Individual Consultant Selection method set out in the Procurement Regulations: The following is the link to the World Bank’s website: https://policies.worldbank.org/sites/ppf3/PPFDocuments/Forms/DispPage.aspx?docid=083b3f94-a932-4395-a410-834f8bc14f8c

Address for submission of Expression of Interest: Attention to Ms.Oyunyam.M, Procurement Specialist, Strengthening Governance in Mongolia Project, Address: Room #204, Negdsen undestnii 8/2, 4th khoroo, Chingeltei District, Ulaanbaatar, Mongolia. Tel: 70120582 or via email to: procurement_sgm@sffs.mn

Contact Info

70120582

Attachments

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