Reference: | 23/CS/016 |
Client: | Ministry of Finance |
Category: | Consultancy Service |
Advertised: | 2021.08.27 |
Deadline: | 2021.09.03 15:00:00 |
.A. BACKGROUND
The Ministry of Finance (MOF) with the support from the World Bank (WB) has been implementing the European Union (EU)-financed Strengthening Governance in Mongolia (SGM) project. The project aims to support the efforts of the Government of Mongolia (GOM) to improve fiscal stability by strengthening public financial management (PFM) as well as transparency and accountability in Mongolia.
The SGM project, through both Recipient Executed (RE) and Bank Executed (BE) interventions, serves two main purposes. Firstly, it complements and expands the ongoing technical assistance the WB is providing through the “Strengthening Fiscal and Financial Stability” (SFFS) Project. Secondly, this TF supports the GOM in advancing the current efforts toward increasing transparency, participation and accountability in fiscal matters as well as in strengthening its capacity to deal with non-technical drivers of the reform process that prevent state agencies from implementing policies and regulations as intended.
Component 2 of the SGM project primarily focuses on supporting the specific needs of the GOM to establish sound fiscal discipline, to improve expenditure management by strengthening the budget credibility, to establish the foundations for medium-term budgeting, and to re-orient public investment to strategic projects linked to the diversification of the economy. Five priority areas constitute the core of the component: (i) development and implementation of a public financial management reform plan and inter-agency coordination; (ii) strengthening budget preparation and execution towards results-based medium-term budgeting; (iii) improving budget reporting and transparency by increasing the comprehensiveness of fiscal and financial information and reporting; (iv) improving the management of contingent liabilities, through enhancing the existing governance framework for recognizing, managing, and disclosing contingent liabilities; and (v) strengthening public investment management, through the development and implementation of mechanisms for prioritizing capital project proposals and cost-benefit analysis.
Ministry of Finance (MOF) is continuously making an effort to enhance transparency, public participation by increasing the comprehensiveness of fiscal and financial information and reporting, actively collaborating with the Global Initiative for Fiscal Transparency (GIFT) to introduce and adopt international principles and standards on fiscal transparency. Within the SGM project, following initiatives have been taken to enhance fiscal transparency and public participation:
To continue these efforts and achieve the outcome of greater fiscal transparency and public engagement, the MOF recognizes that public engagement begins with improving budget literacy and public awareness. Therefore, the WB and the MOF agreed to strengthen public engagement activities with the support of the SGM Project by encouraging two-way communication methods. In this regard, the Fiscal Policy and Planning Department (FPPD) and Treasury Department (TD) of the MOF plan to engage with a local consulting firm to support the such activities going forward.
B. OBJECTIVE OF THE ASSIGNMENT
The main objective of this assignment is to i) support MOF in implementation of a public awareness/communication campaign on fiscal transparency; (ii) organize a Better Budget Dataquest to promote usage of information provided through the fiscal transparency digital platforms.
C. SCOPE OF THE ASSIGNMENT
During the public awareness/communication campaign, MOF team will lead the organization of all activities included in the campaign plan. The consulting firm will therefore be expected to work closely with MOF officials supporting the implementation of the campaign in consultation with the WB and GIFT teams. Key responsibilities under this assignment will include, but not be limited to, the following tasks:
Task 1. Assist and support the MOF in promoting and implementing a public awareness/communication campaign on budget and fiscal transparency matters including:
-Develop a comprehensive campaign implementation action plan in line with the ongoing policy and efforts on strengthening fiscal transparency;
-Develop contents based on user segments defined in the Campaign action plan and map user segments to preferred media channels, including social media, multimedia campaigns and deployment of other suitable solutions.
-Prepare budget promotional materials specified in the Campaign action plan in collaboration with MOF.
-Extensively promote and socialize the Live Citizen Budget and the ongoing improvements to the GAP, GAL and the regulation through the social media as well as traditional channels including dissemination of the contents and communication materials developed. This can include regular uploading of communication materials developed for the campaign, curation of public and private chat rooms, links to social media sites, and other approaches such as conducting peer education webinars (with subcontracted economists, public figures etc.) for selected adolescent leaders, influencers, and young celebrities to sustain the audience’s interest.
-In case of a prolonged COVID-19 quarantine and restrictions, propose digital and technology-based outreach solutions during the budget data usage and promotional activities including digital platforms for a dataquest, webinars for the public, etc.
-Monitor the public outreach and use of contents through the different media and provide regular reporting.
Content to be developed shall include several different formats including, but not limited to, the following:
The Client expects to use multiple delivery channels (e.g. radio, television, newspapers, websites, etc.) with an emphasis on social media (Facebook, YouTube or similar video sharing sites, blogs, Twitter and other forms of micro-blogging).
These products are expected to deliver the following key messages:
Task 2. Support the MOF in organizing a Better Budget Dataquest (Dataquest) to promote usage of information and open data provided through the fiscal transparency digital platforms and empower individuals to ask for and make use of information from the government. The MOF will play a leading role in the Dataquest organization by defining the relevant parameters (concept, content type, length, formats; selection criteria and evaluation process).
In order to reach the widest possible audience, the Dataquest will take a multi-pronged approach. Target segments will include: school children; young adults (individuals in their teens and early twenties); and prospective and existing researchers.
The Dataquest will consists of the following activities:
1. Organize an essay competition for high school students in collaboration with the MOF under topics such as definition of the budget, fiscal process, general knowledge on tax and benefits of other payments to the government, such as social security and health insurance payments.
2. Organize a Dataquest in collaboration with the MOF to identify innovative digital and technology solutions related to the budget data usage for the young adults (individuals in their teens and early twenties) as well as prospective/current researchers.
3. Organize a research conference among students and researchers
4. Implement an Internship/Mentorship program for young adults or university students.
D. GENERAL REQUIREMENTS FOR THE DELIVERABLES
The deliverables under the assignment shall meet at the minimum the following technical requirements:
Media content preparation
Publication material content and design
Property rights and copyright
The contractor shall keep all the original footage, recordings and other relevant files during the contract period. For each of the contents, make use of audio, video and any other visual materials created only for this assignment and avoid any intellectual property violations. The deliverables under this assignment shall become intellectual property of the project and shall not be used without written approval of the Client.
E. DELIVERABLES
The Consulting firm shall present the progress and results of the work performed to the Budget Consolidation Division of Fiscal Policy and Planning Department (FPPD) and the Treasury Department of the MOF for guidance and recommendations. The Consulting firm will prepare the following deliverables at the minimum, and other relevant information, research, reports, and drafts may be added during the course of the assignment, as deemed appropriate and reasonable:
F. REQUIREMENTS FOR THE CONSULTING FIRM
The firm must have proven experience in providing consulting services in similar projects related to development of multi-media communication materials, design of similar products as well as practical expertise in public communications including campaigning, public awareness raising activities and organization of events comparable to the Dataquest. The firm must meet the following minimum qualification requirements:
The firm will provide a project team consisting of at least three key experts: (i) Team Leader, (ii) Public outreach and media specialist, (iii) Graphic designer and video developer as well as (iv) other staff as deemed necessary. Proposed members of the team shall meet the following requirements with the total expected inputs of a maximum of 5 months from each.
Team leader shall have:
Public Outreach and Media Specialist shall have broad media and public outreach experience with the following minimum qualifications:
Graphic designer and video developer shall have:
G. SUPERVISION AND REPORTING
H. INSTITUTIONAL ARRANGEMENTS
If required, the client will provide an office space, assign the officials to accept deliverables stated in the contract and provide all necessary materials required for undertaking the assignment.
I. CONTRACT DURATION
The assignment is expected to commence in August 2021. The total duration of the consultancy service to be rendered is estimated to be five (5) months.
Based on the evolving needs of the Client and performance of the consulting firm, the contract may be extended, if needed and appropriate. If any task is not finished and approved by the Client within the agreed-upon timeline, the consulting firm should complete the task/s without any additional cost.
Please submit the following documents in a sealed envelope or via email no later than 15:00, September 03, 2021. Please submit the documents in English:
- Letter of Expressions of Interest;
- Company introduction along with a copy of state registration certificate;
- Audited financial statements for 2020;
- Evidence of specific experience and qualification information of the firm relevant to the assignment. (Annex 1)
Expressions of Interest should be clearly marked “National consulting firm to support promotion and public awareness of the Interactive Citizen Budget, the Glass Account Portal, and public use of budget data, Reference number: 23/CS/016”.
Any clarification regarding the REOI shall be in a written form and to be sent to the below address or email to procurement_sgm@sffs.mn no later than 7 calendar days prior to the submission deadline.
The submitted documents will not be returned to the applicants. Please be noted that incomplete applications would not be considered for evaluation. Only the selected candidate will be contacted.
Address for submission of Expression of Interest: Attention to Ms.Oyunyam.M, Procurement Specialist, Strengthening Governance in Mongolia Project, Address: Room #204, Negdsen undestnii 8/2, 4th khoroo, Chingeltei District, Ulaanbaatar, Mongolia. Tel: 70120582.
70120582
1. | Annex 1 |
2. | Campaign plan |