ТСТББТөслийн худалдан авах ажиллагааны мэргэжилтэн сонгон шалгаруулж авна
Урилгын дугаар: E/CS/016
Захиалагч: Сангийн яам
Зарын төрөл: Зөвлөх үйлчилгээ
Зарласан огноо: 2020-10-05
Дуусах огноо: 2020-10-19 17:00:00  

Зарын урилга

A. BACKGROUND 

Mongolia received a credit from the International Development Association (IDA) for the Strengthening Fiscal and Financial Stability Project (SFFSP). The Objective of the SFFS Project is designed to improve fiscal policy and sustainability in a mineral-based economy, protect the poor and vulnerable, and restore confidence in the financial sector. The project is designed into five components: (I) Strengthening Macroeconomic and Fiscal Management; (II)Improving the Efficiency of Public Financial Management; (III) Enhancing Financial Sector Stability; (IV) Strengthening the Social Protection System; (V) Project Management and Monitoring. The objectives are to: Strengthening fiscal responsibility and implementing relevant policy measures, improving fiscal discipline, strengthening the resiliency of the banking system, improving public expenditure quality in social protection, providing support for Project implementation, coordination, monitoring and evaluation, including, inter alia, audit arrangements, reporting requirements, procurement and financial management activities respectively. For more details, please refer to the Project Appraisal Document Report No. PAD2269.

The main objective of the Project Implementation Unit (PIU) is to provide timely and effective support to all five components of the Project. The PIU will be responsible for: (a) project management and coordination, procurement, including all contracting for purchases and the hiring consultants; (b) project monitoring, reporting, and evaluation; (c) the contractual relationship with the IDA; (d) financial management including record keeping, financial management reports, the Designated Accounts, and disbursements.

B. OBJECTIVE OF THE ASSIGNMENT

The Procurement specialist will ensure all procurement activities and documents are prepared, implemented and recorded in line with the World Bank procurement policies and procedures. He/she will be responsible for preparing all procurement plans, bid documents, evaluating, awarding contracts and supervising the implementation of procurement activities of the SFFSP. 

C. SCOPE OF WORK

Key responsibilities of this assignment will include the following, but not limited to:

 - Prepare, monitor and update regularly the overall and specific Project Procurement Plans of SFFSP;

- Prepare bidding documents for SFFSP on the basis of the World Bank’s sample documents. Introduce the bidding documents to the Evaluation Committee, appointed by the Borrower to carry out the evaluation of bids(goods), non-consulting services (as Goods) or proposals (consultancy services) for its approval. The Evaluation Committee executes the evaluation of the bidding documents and submits the Evaluation report and recommendations for awarded contracts for the beneficiary agencies. Upon the approval provided by the designated decision-making authority, the procurement specialist prepares the contract for countersigning.

- Ensure that all procurement activities are carried out in accordance with the respective provisions in the Development Credit Agreement of SFFSP and the World Bank’s Procurement regulations for Borrowers under Investment Project Financing dated July 1, 2016;

- Prepare, monitor and update regularly procurement management reports for SFFSP;

- Liaise and work, under the guidance of the Project Coordinator, with the Coordinating Consultants and representatives of the MoF and beneficiary agencies to ensure an effective preparation and implementation of the project workplan/procurement plan. This activity will include taking stock and proposing solutions with regards to delays in the preparation of TORs and execution of existing/future contracts among other challenges that may jeopardize the implementation of the project and the achievement of the expected results. 

- Provide procurement training to staff of the MoF and other beneficiary agencies;

- Work in coordination with the Monitoring and Evaluation Specialist in order to better align procurement-related tasks with the M&E functions including collecting and using procurement monitoring findings for informing the  preparation of  the project annual work plan(s) as well as the preparation of the semi-annual progress reports etc.;

- Assist with  the interpretation and  translation of  procurement-related documents and disseminate information of procurement activities under the project;

- Maintain project files, and record incoming and outgoing documents; and

- According to the formats provided by the MOF:

   o Prepare and submit Procurement Plan for the Project for approval through the Systematic, Tracking of Exchanges in Procurement (STEP) system (https://step.worldbank.org/);

   o Use the STEP system for conducting and recording day-to-day procurement activities under the project. 

   o According to the Public Transparency Law, insert all the required monthly, quarterly and annually Procurement Management Report and Procurement Plan and other information to the Transparency information system in a timely manner (http://shilendans.gov.mn/);  

- Properly filing and maintaining all contracts and supporting documents; and

- Undertake such other procurement-related tasks as may be assigned and/or delegated by the Project Coordinator. 


D. DELIVERABLES

The consultant shall prepare annual plans detailing the activities to be conducted  as per the list of tasks included in Section C. Scope of Work of these TOR and provide brief reports detailing progress as well as full completion of the detailed tasks under this consultancy. 

E. CONSULTANT’S QUALIFICATIONS / SELECTION CRITERIA

   - Education: A suitable candidate should have Master’s degree in relevant field: Finance, Accounting, Business Administration or any other relevant fields.

   - Experience: Incumbent should have at least 3-5 years of professional experience on procurement-related matters. Experience in working with different implementing agencies and with the implementation, planning and monitoring of international financed projects will be considered an advantage.

   - Language skills: Candidate should be fluent in Mongolian and English and have strong writing and speaking skills in both languages.  

   - Computer literacy: be proficient in PC based applications such as Word, Excel and data management, and have excellent web research and navigation skills.

   - Other: 

     o The candidate shall have high professional and personal integrity, and excellent communication and interpersonal skills with the ability to collaborate effectively with the relevant stakeholders and implementing agencies; 

     o Ability to function independently and collaboratively in a team environment; and

     o Organizational skills with the ability to handle multiple assignments and able to work overtime.

F. SUPERVISION AND REPORTING

Incumbent will report directly to the PIU Project Coordinator and will work on a day-to-day basis with the officials appointed by the PIU Project Coordinator on technical matters related to each component implementation. The PIU Project Coordinator will also provide input to the evaluation of the consultant’s performance, to the Project Director.

G. CONTRACT DURATION

The assignment for above position will be effective in October 2020. Total input required for undertaking the above tasks are 16 months until January 31, 2022. The duration of the service may be extended in case the final duration of the project is extended and based on the satisfactory performance.

Consultant will be selected in accordance with the Individual Consultant Selection Method set out in the Procurement Regulations: The following is the link to the World Bank’s website: https://policies.worldbank.org/sites/ppf3/PPFDocuments/Forms/DispPage.aspx?docid=083b3f94-a932-4395-a410-834f8bc14f8c

If you possess the above qualifications, please submit following documents via email to procurement@sffs.mn:

    1. Cover letter indicating why she/he considers her/himself suitable for the position.

    2. Detailed CV highlighting relevant skills/experience.

    3. Copy of diplomas or certificates; and,

    4. 2 reference letters from previous last two employers no later than 17:00, October 19, 2020.

The submitted documents will not be returned to the applicants. Please be noted that incomplete applications would not be considered for evaluation. Only selected candidate will be contacted.


Address for submission of Expression of Interest: Attention to Ms.Bayarmaa L, Procurement Specialist, Strengthening Fiscal and Financial Stability Project, Address: Room #204, Negdsen undestnii 8/2, 4th khoroo, Chingeltei District, Ulaanbaatar, Mongolia. Tel: 70120582 or via email to: procurement@sffs.mn

Холбоо барих

70120582

Хавсралт

СҮҮЛД ЗАРЛАСАН ЗАР
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